ERP for Oil & Petrol Products Industry
End-to-End ERP for Fuel Distribution, Lubricant Manufacturing & Petroleum Businesses
Introduction
The oil and petroleum products industry operates under high-value inventory, strict compliance norms, hazardous material handling, and real-time bulk movement tracking. Even small variances in density, temperature, evaporation, or logistics can result in significant financial loss.
AIS Business Corp's Oil & Petrol Products ERP is a robust, SAP-powered solution designed for fuel distributors, lubricant manufacturers, petroleum depots, bunkering suppliers, tanker operators, and retail fuel businesses.
The ERP provides complete control from procurement and blending to depot operations, tanker dispatch, billing, compliance, and finance, ensuring safety, accuracy, and full traceability.
Powered by SAP Technologies
SAP S/4HANA
Enterprise-grade ERP designed for oil & gas downstream companies, petroleum product manufacturers, fuel distributors, and multi-location operations. Supports advanced finance, procurement, trading and distribution, inventory and tank management, batch and lot tracking, quality and safety compliance, pricing and taxation, contract management, logistics integration, real-time analytics, and end-to-end automation across petroleum operations.
SAP Business One
A complete ERP solution for small and medium oil, lubricant, and petroleum product businesses, including fuel distributors, lubricant manufacturers, gas agencies, and petroleum traders. Covers procurement, inventory and tank-level tracking, batch management, sales and distribution, pricing, taxation, finance, compliance reporting, and customer management with fast deployment and scalable growth.
Cloud ERP (Private, Public Cloud & On-Premise)
Flexible and scalable ERP deployment options tailored for the oil and petroleum products industry. Choose Private Cloud for dedicated infrastructure and enhanced security, Public Cloud for cost-effective SaaS deployment with automatic updates, or On-Premise for full control, deeper customization, and seamless integration with terminal automation systems, tank gauging systems, safety and compliance platforms, and legacy applications.
Key Challenges in the Oil & Petrol Products Industry
Difficulty Tracking High-Value Inventory
Fuel losses, evaporation, leakages, and manual errors affect profitability.
Compliance & Safety Requirements
Strict norms for storage, transport, and hazardous materials make manual systems risky.
Tanker Movement & Delivery Tracking Issues
Without real-time monitoring, delays and mismatches occur.
Complex Pricing & Tax Calculations
Frequent price changes, duties, and taxes require automated billing.
Batch, Density & Quality Control Issues
Quality parameters (viscosity, density, flash point) must be logged accurately.
Inefficient Depot & Warehouse Management
Multiple depots need synchronized visibility and stock accuracy.
AIS Oil & Petrol Products ERP - Complete End-to-End Solution
Product & Inventory Management
- Fuel, lubricants & chemical product master
- Tank-wise stock monitoring
- Density, temperature & dip measurement
- Evaporation loss tracking
- Multi-depot stock visibility
Fuel Distribution Management
- Distributor order booking
- Vehicle/tanker allocation
- Delivery challan
- Route planning
- Proof of delivery (POD)
Lubricant Manufacturing & Blending
- Batch production
- Recipe/formula management
- QC parameters (viscosity, density, flash point)
- Packaging & labeling
- Yield tracking
Procurement & Vendor Management
- Purchase requests
- PO creation
- Vendor performance
- GRN & quality verification
- Price list management
Quality Control & Compliance
- Density, temperature, viscosity logs
- Lab test integration
- Hazardous material documentation
- Safety standards compliance (ISO, OISD)
- Batch certification
Warehouse & Depot Operations
- Tanker unloading
- Storage tank management
- FEFO stock handling
- Drum/barrel tracking
- Stock valuation
Fleet & Tanker Tracking
- GPS integration
- Real-time tanker location
- Fuel consumption
- Trip sheet management
- Driver logs
Sales, Billing & Finance
- Dynamic pricing updates
- GST invoice
- Bulk fuel billing
- Credit management
- Outstanding reports
- Profit & loss, costing
Automation, Approvals & Alert Management
The system automates density-based stock adjustment, GRPO posting, freight allocation, blend quantity calculation, finance entries, and GST compliance.
Automation
The system automates density-based stock adjustment, GRPO posting, freight allocation, blend quantity calculation, finance entries, and GST compliance to ensure accuracy and efficiency.
Approvals
Multi-level approvals control purchase orders, QC release, blending approval, pricing changes, and credit overrides to maintain governance and control.
Alerts
Real-time alerts notify users about density variance, quality failures, pending POs, slow-moving stock, tanker delays, expiry risks, and outstanding payments.
AI, Analytics & Intelligent Petroleum ERP
AIS Oil & Petrol ERP leverages SAP embedded analytics and SAP Joule (GenAI Copilot) to provide real-time insights into stock variance, blending efficiency, depot performance, tanker utilization, and sales trends.
Predictive analytics helps reduce losses, optimize inventory, forecast demand, and improve pricing and dispatch decisions.
Advanced AIS Features
Delivery App
Mobile app for delivery personnel to manage fuel deliveries and POD.
Tanker Tracking App
Real-time GPS tracking of tankers and fleet monitoring.
QC Entry App
Record quality control parameters directly from mobile devices.
Depot Inward/Outward App
Manage depot operations seamlessly with mobile app.
Management Dashboard
Executive dashboard with real-time KPIs and analytics.
Flow Meters
Integration with flow meters for accurate volume measurement.
GPS Devices
Real-time vehicle tracking with GPS device integration.
Temperature Sensors
Automated temperature monitoring and logging.
Weighbridge Systems
Seamless integration with weighbridge for accurate weighing.
Reports & MIS (Oil & Petrol Products ERP)
AIS ERP provides highly detailed operational, quality, inventory, sales, and compliance reports required by petroleum businesses.
Inventory, Stock & Movement Reports
- Density & Temperature Adjustment Stock Report
- Goods Movement Report
- Stock Statement – Location Wise
- Slow Moving Stock
- Packing Material Unloading Slip
Purchase & Procurement Reports
- Purchase Register (Supplier-wise / Product-wise)
- Supplier Wise Monthly Report
- Pending PO Status
- GRN Register
- GRPO vs Invoice Variance
- Freight & Landing Cost Analysis
Quality & Compliance Reports
- Batch / Lot Traceability Report
- Quality Test & Lab Results Report
- Certificate of Analysis (COA)
- Batch-wise COA Report
Sales & Finance Reports
- Sales Register (Product-wise / Customer-wise / Region-wise)
- Customer-wise Sales Report
- Sales Employee-wise Business Unit Report
- Sales Ledger
Production & Blending Reports
- Product-wise Blend Quantity Report
- Filled Report
These reports ensure:
Audit readiness, compliance adherence, loss control, and profitability tracking across all petroleum operations.
Benefits of AIS Oil & Petrol Products ERP
Real-time stock control across depots and tanks
Accurate fuel delivery tracking with GPS
Reduced losses due to evaporation & leakage
Automated billing with dynamic price updates
Full control over QC, density & compliance logs
Better production planning for lubricants
Enhanced safety monitoring and documentation
Faster billing & improved cash flow
Increased profitability through tight operational control
Why Choose AIS Business Corp
Our Implementation Process
AIS ensures a seamless transition with a structured rollout
Requirement Study & Operational Workflow Mapping
Tank, Depot, Product & Pricing Configuration
Integration Setup (GPS, Flow Meter, Devices)
Data Migration & Master Preparation
User Training for Sales, Depot & Logistics Teams
Test Run & Validation
Controlled Go-Live with Monitoring
Frequently Asked Questions (FAQ)
Does AIS ERP support real-time tanker tracking?
Can density & temperature logs be recorded?
Can it handle lubricant production and blending?
Is depot-wise stock reporting available?
Can AIS ERP manage tanker loading and unloading?
Does the ERP track product-wise taxes and pricing?
Can the system handle franchisee or dealer management?
Does AIS ERP support safety and compliance documentation?
Is fuel loss and gain variance tracking available?
Does AIS ERP support automated billing and dispatch planning?
Call to Action
Digitize your oil and petroleum operations with AIS Business Corp's advanced Oil & Petrol Products ERP. Ensure accuracy, safety, and complete operational control. Contact us today for a personalized demo.
Email: cm@ananthinfo.com
